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Enter responses for others

You end up with paper sheets, interview notes or field observations in your survey’s responses, marked with where they came from and who typed them in.

Before you start

Section titled “Before you start”
  • Your organisation is on Pro. Without Pro the Enter a response button shows a lock.
  • You have the editor role or higher on the survey.
  • You know which version of the survey the paper form was printed from, if you changed the survey since.

Steps

Section titled “Steps”
  1. Open the survey’s Responses page and press Enter a response.
  2. Choose where the answers come from:
    • Paper form for a filled sheet.
    • Assisted interview when you fill the survey in with someone, in person or by phone.
    • Field observation for what you or a field worker recorded on site.
    • Other for anything else.
  3. If the survey has more than one version, pick the one the sheet was printed from. If it has more than one language, pick the language of the answers.
  4. Press Start entering. The survey opens page by page, like a respondent sees it, with a yellow bar on top that says you are entering a response.
  5. Type in the answers and press Next on each page. Questions marked required for respondents do not stop you: a blank on paper stays blank.
  6. On the last page press Finish. Press Enter the next one to start the next sheet with the same source, version and language.

Questions only the person entering sees

Section titled “Questions only the person entering sees”

Some things belong on the entry form but not in the public survey: the sheet number, the event where the sheet was collected, a note that a handwritten answer was hard to read.

  1. On the survey’s Build page, open the question, group or page.
  2. Under Who sees this, choose Operators only.

Respondents never see it, and on the entry form it behaves like any other question, including Required. Respondents only works the other way round: the question stays off the entry form. On a published survey, changing who sees a question goes through Unpublished changes.

Where entered responses show up

Section titled “Where entered responses show up”
  • Responses has a Source column. Filter it to see only paper sheets, or only online answers. The response drawer names the person who entered it.
  • Entered responses count as responses on the Overview, in the charts and on a public results page.
  • They are not visits: the Perf pane and its funnel count only people who opened the survey link.
  • Every export has source and entered_by columns in its sessions table.
Section titled “Related”

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