Print a paper form

You end up with a printable PDF of your survey: every question with boxes and lines, the map of each page with your reference layers, and a code on every sheet so the answers can be matched back to this survey.

Before you start

• You have the editor role or higher on the survey.
• The survey has the questions and pages you want on paper. The form is built from the survey as it is when you download it, so finish editing first.
• For a map page, set the page’s start position and zoom on Build → page settings → map. The printed map shows exactly that view.

Steps

1. Open the survey’s Share page and find Print a paper form at the bottom.
2. Pick the language (one form per language) and the paper size, A4 or US Letter.
3. Choose how many to print:
   • Numbered copies (up to 200 per download). Every copy carries its own number on every page, so photos and scans of the filled forms sort themselves. Numbers never repeat: the next download continues where the last one stopped, in any language or paper size.
   • One copy to photocopy. One form without a number. Every photocopy is the same, so when you bring them back from photos you upload one PDF per filled form or add each form’s photos by hand.
4. Leave Keep each map with its tables on one page on unless you are short of paper: a map that does not fit under the questions above it then moves to the next page whole, so its table of marks is never cut in two.
5. Press Download PDF. A draft survey prints with a DRAFT watermark, which is fine for proofing; publish it before handing sheets out.
6. Print the PDF at 100 % scale, in colour or black and white. Do not fit to page: the four black squares in the corners must stay 8 mm from the edges.

What is on the form

• Questions in the order respondents see them, with the help text. Choices are boxes, text answers are lines, ratings and scales are numbered boxes. A question that respondents see only after a certain answer carries an “Answer only if …” line. Questions set to Operators only under Who sees this are left off.
• The map of every map page, with your reference layers drawn on it and a scale bar. Under it, a legend gives each map question a letter: A ● for a point, B ━ for a line, C ▭ for an area. The respondent draws the symbol on the map and writes the letter next to it. The follow-up questions of a map question are a small table with a row per mark (A1, A2, …).
• A code on every page: two QR codes in the bottom corners and a line between them, such as MS-7K · #37 · Page 3 of 4. It names this printed form, the copy and the page, so a photographed page is matched to the right survey version, response and map. A numbered copy also shows its number large at the top right. Keep the pages whole; a page without its code cannot be matched. A photocopy of a numbered copy repeats its number, so print more copies instead.
• On page 1, a QR code with the survey’s online link for people who would rather answer on a phone, and an “Office use” box for the sheet number you give each filled sheet.

After the event

Bring the filled forms back with Enter a response on the Responses page, which is part of Pro: photograph or scan them and check what was read (Enter paper forms from photos), or type them in (Enter responses for others).

Related

• Enter paper forms from photos
• Enter responses for others
• Add a reference layer
• Share results publicly